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  3. Managing Products: Inventory

Managing Products: Inventory

This tab allows you to apply SKUs, bar codes, set stock quantity and stock status

SKUs (Stock Keeping Unit)

Box name: SKU

Format: Any text or number, with no special characters or spaces. Underscores (“_”) are permitted.

SKUs are for you to use as you like. Delishops recommends mirroring your own product identifying number, prefixed by a three letter company identifier and an underscore (“_”).

For example, if Mrs Miggins’ own (internal) product ID for her pork pies is 12345 she would give the SKU of MMG_12345.

If you do not have your own product IDs, use the Delishops template AAA_000_000: 3 letters for your business, 3 numbers for a product and 3 numbers for a product variant.


  1. How do I know I have created a unique 3 letter company identifier? The Delishops team will check to ensure your identifier is unique and get back to you if it isn’t
  2. Where are SKUs shown? SKUs are shown on the product page for Buyers to see. They will use this SKU to communicate both to you and Delishops. They need to be unique with both your company and Delishops so it is a joint enterprise to ensure the SKUs are created in a practical, unique and transparent fashion
  3. Do Delishops rely on SKUs? NO. Delishops apply our own
    Product identifying number to every product to ensure no confusion. However, this number is not visible to the Buyers, nor you or other Suppliers.

Bar Codes

Bar codes are the multiple digit codes on most products sold at retail which both identify products and allow for swift scanning at checkout tills. There are several different types of bar code.

Box names:

  • Bar code type: Drop down menu: UPC; EAN; MPUIN
  • Bar code number: Alphanumeric format

Bar code types explained:

  • UPC: usually twelve digits split to two runs of six digits
  • EAN: similar to UPC but with an extra digit at the left hand end, signifying the country of origin. Occasionally for small products where space is tight shorter eight EAN digit codes are used
  • MPUIN codes are rare. Do not adopt the code unless you are confident it is the code type you are using.

Most UK codes are EAN codes. UPC without the country identifier are more commonly US products.

FAQs Barcodes

  1. Do I need to enter a bar code? No, but Buyers like it especially at Christmas. It ensures your products will get onto the shop floor more quickly
  2. What if my product does not have a bar code? Leave this bar code section blank
  3. Do I enter the bar code for the product or the outer? The product. The Buyers will use this information to update their EPOS systems and checkout terminals.

Stock Management

Box 1: Manage stock? Enable stock management at product level. If you tick this box you need to actively manage stock for this product. This is suitable for products with limited supply. If you do not tick this box, all orders taken will be presumed to be fulfillable. It is for you the Supplier to check stock levels at the time an order is placed, and to notify the Buyer if any order can not be fulfilled in full.

If you tick this box, boxes 1b-1d will appear for completion.

Box 1b: Stock quantity, enter the stock quantity available for order

Box 1c: Allow back-orders? Drop down options:

  • Do not allow: set when stock is nil; no orders can be taken
  • Allow, but notify customer: set when stock is nil; orders can be taken and customer will be notified it will not be delivered within the next delivery but when stock is received/manufactured by you
  • Allow: set when stock is nil, orders can still be taken in the normal way. It will be for you, the Supplier, to manually notify the customer if and when the stock will be delivered.

Box 1d: Low stock threshold, numeric

Box 2: Stock Status: In stock; Out of Stock; On backorder

These options are shown to the Buyers against the product.

  • In stock: stock is visible and available for immediate purchase
  • Out of stock: the product is visible to the Buyers, but is unavailable for purchase
  • On backorder: the product is visible to Buyers and can be purchased for delivery when received by you the Supplier.

Box 2 disappears if Box 1 (above) is ticked.

Updated on 8th May 2019

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